Part-time Bookkeeper

Work in office and/or remotely between 32 and 40 hours per month in a dynamic non-profit, art environment to support the accounting needs of our art galleries, fine art festivals, and educational opportunities for youth, veterans and adults of all ages.

 

The Bookkeeper will perform routine clerical, filing, and data entry tasks which includes accounts payable, billing, and receivables. You will be responsible for collecting and processing daily sales reports and activity summaries. You will use sales, membership and Quickbooks Online software to process business transactions, accounts payable and receivable, employee and vendor payments, disbursements, expense vouchers and receipts.

 

Pay scale: $15 to $20 per hour

 

Send resume to: president@mountainartistsguild.org

 

Responsibilities

  • Conduct routine data entry management for accounting records including accounts payable, billing and accounts receivable.

  • Distribute accounting reports as directed.

  • Type accurately, prepare and maintain accounting documents and records.

  • Prepare bank deposits.

  • Provide assistance and support to non-profit personnel.

  • Research, track and restore accounting or documentation problems and discrepancies.

  • Inform the Treasurer and compile reports/summaries on activity areas for the Board of Directors.

  • Function in accordance with established standards, procedures and applicable laws.

  • Constantly update job knowledge and skills.

 

Skills

  • Ability to enter data accurately and efficiently or upload and download reports using computer software and systems.

  • Willing to learn new software for bookkeeping purposes.

  • Basic mathematical skills.

  • Proficient with Quickbooks Online (QBO)

  • Hands-on experience with spreadsheets and financial reports.

  • Previous experience with non-profit organization a plus.

  • Accuracy and attention to detail.

  • Aptitude for numbers.

  • Ability to perform filing and record keeping tasks.

  • Well organized.

  • Team player.

  • Good verbal communication skills.

Art Program Coordinator (Full-time)

Description: Program Coordinator needed for a dynamic, non-profit art environment to coordinate Guild revenue programs including Art Festivals, Adult education, Youth Art (incl. Kids Art Camp), and Veterans Art.

Pay Scale: $40,000 to $50,000

 

Send resume to: president@mountainartistsguild.org

 

DAILY TASKS

  • Check and handle emails for XXXX@mountainartistsguild.org. This includes responses, action items, processing payments, answering inquiries, etc.

  • Answer incoming telephone calls and listen to voicemails

  • Oversee the janitor and assign tasks; identify maintenance issues and arrange for building repairs with approval of the Board

 

MARKETING

  • Post announcements on non-Mountain Artists Guild Facebook and Instagram pages

  • Coordinate marketing on MailChimp and MembershipWorks

  • Manage marketing of education offerings to other markets e.g. AZ Art Alliance

  • Coordinate marketing of Festivals

 

MEMBERSHIPWORKS (MSW)

  • Update Event Registration forms

  • Set-up events and ticketing

  • Communicate with Graphic Designer and Webmaster to create website content for Education flyers and registration for all Education events based on MSW

  • Manually enter registrations in MSW when necessary or when updates are needed

  • Work with Bookkeeper to research Stripe and manual registrations when needed

  • Process memberships, workshop registrations, open studios, payments for gallery merchandise

  • Communicate with members using email function

 

SCHEDULING AND CONTRACTS

  • Work with Executive Director, Youth Art Chair, Veterans Art Coordinator and Education Chair to schedule youth art, Kids Art Camp and Veterans Art learning and support events

  • Check Guild calendar to inform Chair of available dates for events; inform Calendar Admin of events to be added

  • Prepare Instructor contracts with Chairs and Coordinators

  • Request instructor payment working with Bookkeeper

 

FESTIVAL SCHEDULER/COORDINATOR

  • Apply for permits for May and August Festival in January 2022

  • Apply for RV parking at Middle School

  • Coordinate application process with Gallery Admin

  • Coordinate with Cellar 433 (August) and Vermillion Promotions

  • Order Port-a-Potties, AZ Rangers, etc. in advance

  • Attend PDP meetings

  • Order banners for gazebo and Guild booth

  • Coordinate Guild marketing booth

  • Work with Vermillion Promotions as needed to support marketing of festivals

Skills/Experience

  • Ability to enter data accurately and efficiently or upload and download reports using computer software and systems.

  • Experience with Word and Excel.

  • Willing to learn new software.

  • Previous experience with non-profit organization a plus.

  • Accuracy and attention to detail.

  • Well organized.

  • Team player.

  • Good verbal and written communication skills.